RESEARCH SUPPORT OFFICE Space Science and Engineering Center

The first step in planning an event of any type is to complete the SSEC Event Request Form. This should be submitted to the SSEC Administrative Director, Chelsea Dahmen, for funding approvals. Once your event form is approved, you can begin making arrangements.

For a complete guide on planning a UW Event, please see the UW Business Services page https://businessservices.wisc.edu/purchasing/planning-an-uw-event.

Key Information:

• All contracts must abide by UW’s maximum allowed rates/costs for events.
• Catering services: must ensure adherence to UW-3049 Catering Policy.
• Business Services encourages the use of campus facilities for events. On-campus facilities include: Union South, Memorial Union, Pyle Center, Lowell Center, Discovery Building, the Fluno Center, and Gordon Commons.
• It is also recommended that campus departments utilize one of UW-Madison’s Conference Services departments for their planning needs.
  • Grainger Hall Conference Services
  • Lowell Inn and Conference Center, Pyle Center, Fluno Center
  • Wisconsin Union Meeting and Conference Services
  • PLACE: Professional Learning and Community Education
  • University Housing Conference Services
• All contracts for events taking place off-campus (with non-UW facilities) must be reviewed, signed, and approved by Purchasing Services at UW–Madison (see UW-3053 Signatory Authority (Agreements/Contracts) Policy).
• Business Meal Calculator can be found Business Meal Calculator – Division of Business Services – UW-Madison
• Minimums and Maximums: